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Microsoft Powerpoint Keyboard Shortcuts

Don't remember all of those Powerpoint keyboard shortcuts you learned in your last class? No problem! Here are some of the most popular shortcuts for you to use.

While many of these shortcuts will work for all versions of Powerpoint, these lists have been prepared for Powerpoint 2010, 2007 and 2003 so if you have another version of the program, some of the actions may or may not be applicable.

Action

Shortcut Key

Switch between outline and slide view Ctrl + Shift + Tab
Insert a new slide Ctrl + M
Duplicate the current side Ctrl + D
Increase font size Ctrl + Shift + >
Decrease font size Ctrl + Shift + <
Display the font dialog box Ctrl + T
Change case Shift + F3
Promote a paragraph in an outline Alt + Shift + Left arrow
Demote a paragraph in an outline Alt + Shift + Right arrow
Move selected outline paragraphs up Alt + Shift + Up arrow
Move selected outline paragraphs down Alt + Shift + Down arrow
Display outline heading level 1 Alt + Shift + 1
Expand outline text below a heading Alt + Shift + +
Collapse outline text below a heading Alt + Shift + -
Collapse or show all text or headings Alt + Shift +A
Show or hide the grid Shift + F9
Show or hide the guides Alt + F9
Run a presentation F5
Activate the pen tool during a show Ctrl + P
Erase pen tool drawings during a show E
Turn off the pen tool Esc
Change the pen to a pointer Ctrl + A
Hide the pointer or pen Ctrl + H
Move to the next hyperlink Tab
Make the screen go black during a show B
Make the screen go white during a show W
Stop or restart an automatic  show S
Return to the first slide 1 + Enter
Group Items (with items selected) Ctrl + G
Ungroup Ctrl + Shift + G
During presentation, Go to slide number Slide number + Enter
Move clockwise among panes
in Normal view
F6
Move counterclockwise among panes
in Normal view
Shift + F6
Copy formatting of selected shape Ctrl + Shift + C
Paste formatting only to another shape Ctrl + Shift + V
Insert hyperlink Ctrl + K
Help F1
View the complete slide show F5
View the slide show from the current slide forward Shift + F5
Spellcheck F7
Opens Save As dialog box F12
Stop the show. Press S again to restart the show S
End the slide show Esc

Action

Shortcut Key

Switch between outline and slide view Ctrl + Shift + Tab
Insert a new slide Ctrl + M
Duplicate the current side Ctrl + D
Increase font size Ctrl + Shift + >
Decrease font size Ctrl + Shift + <
Display the font dialog box Ctrl + T
Change case Shift + F3
Promote a paragraph in an outline Alt + Shift + Left arrow
Demote a paragraph in an outline Alt + Shift + Right arrow
Move selected outline paragraphs up Alt + Shift + Up arrow
Move selected outline paragraphs down Alt + Shift + Down arrow
Display outline heading level 1 Alt + Shift + 1
Expand outline text below a heading Alt + Shift + +
Collapse outline text below a heading Alt + Shift + -
Collapse or show all text or headings Alt + Shift +A
Show or hide the grid Shift + F9
Show or hide the guides Alt + F9
Run a presentation F5
Activate the pen tool during a show Ctrl + P
Erase pen tool drawings during a show E
Turn off the pen tool Esc
Change the pen to a pointer Ctrl + A
Hide the pointer or pen Ctrl + H
Move to the next hyperlink Tab
Make the screen go black during a show B
Make the screen go white during a show W
Stop or restart an automatic  show S
Return to the first slide 1 + Enter
Group Items (with items selected) Ctrl + G
Ungroup Ctrl + Shift + G
During presentation, Go to slide number Slide number + Enter
Move clockwise among panes
in Normal view
F6
Move counterclockwise among panes
in Normal view
Shift + F6
Copy formatting of selected shape Ctrl + Shift + C
Paste formatting only to another shape Ctrl + Shift + V
Insert hyperlink Ctrl + K

Action

Shortcut Key

Switch between outline and side view Ctrl + Shift + Tab
Insert a new slide Ctrl + M
Duplicate the current side Ctrl + D
Increase font size Ctrl + Shift + >
Decrease font size Ctrl + Shift + <
Display the font dialog box Ctrl + T
Open the properties for an object Double-click the object
Promote a paragraph in an outline Alt + Shift + Left arrow
Demote a paragraph in an outline Alt + Shift + Right arrow
Move selected outline paragraphs up Alt + Shift + Up arrow
Move selected outline paragraphs down Alt + Shift + Down arrow
Display outline heading level 1 Alt + Shift + 1
Expand outline text below a heading Alt + Shift + +
Collapse outline text below a heading Alt + Shift + -
Collapse or show all text or headings Alt + Shift +A
Show or hide the grid Shift + F9
Show or hide the guides Alt + F9
Change grid and guide settings Ctrl + G
Activate the pen tool during a show Ctrl + P
Erase pen tool drawings during a show E
Turn off the pen tool Esc
Change the pen to a pointer Ctrl + A
Hide the pointer or pen Ctrl + H
Move to the next hyperlink Tab
Make the screen go black during a show B
Make the screen go white during a show W
Stop or restart a show S
Return to the first slide 1 + Enter