Microsoft Outlook Keyboard Shortcuts

Don’t remember all of those Outlook keyboard shortcuts you learned in your last class? No problem! Here are some of the most popular shortcuts for you to use.

While many of these shortcuts will work for all versions of Outlook, these have been prepared using Outlook 2003 so if you have an earlier version of the program some of the actions may or may not be applicable.

Outlook 2003 Keyboard Shortcuts


Action

Shortcut Key

Switch to Mail Ctrl + 1
Switch to Calendar Ctrl + 2
Switch to Contacts Ctrl + 3
Switch to Tasks Ctrl + 4
Switch to Notes Ctrl + 5
Switch to Folder List in the Navigation pane Ctrl + 6
Next item Ctrl + ,
Previous item Ctrl + .
Create a new appointment Ctrl + Shift + A
Create a new contact Ctrl + Shift + C
Create a new distribution list Ctrl + Shift + L
Create a new journal entry Ctrl + Shift + J
Create a new task Ctrl + Shift + K
Create a new note Ctrl + Shift + N
Create a new fax Ctrl + Shift + X
Create a new email message Ctrl + Shift + M
Flag a message for follow-up Ctrl + Shift + G
Forward a message Ctrl + F
Send a message Ctrl + Enter
Reply to a message Ctrl + R
Reply all to a message Ctrl + Shift + R
Check for a new e-mail Ctrl + M or F9
Open a received message Ctrl + O
Mark a message as read Ctrl + Q
Dial a contact phone number Ctrl + Shift + D
Create a new folder Ctrl + Shift + E
Display the current week in calendar view Alt + -
Display the current month in calendar view Alt + =
Change the number of calendar days that display Alt + (any number from 1-10)
Find a contact F11