Resources
Microsoft Outlook Keyboard Shortcuts
Don't remember all of those Outlook keyboard shortcuts you learned in your last class? No problem! Here are some of the most popular shortcuts for you to use.
While many of these shortcuts will work for all versions of Outlook, these lists have been prepared for Outlook 2010, 2007 and 2003 so if you have another version of the program, some of the actions may or may not be applicable.
Action | Shortcut Key | |
|---|---|---|
| Switch to Mail | Ctrl + 1 | |
| Switch to Calendar | Ctrl + 2 | |
| Switch to Contacts | Ctrl + 3 | |
| Switch to Tasks | Ctrl + 4 | |
| Switch to Notes | Ctrl + 5 | |
| Switch to Folder List in the Navigation pane | Ctrl + 6 | |
| Next item | Ctrl + period | |
| Previous item | Ctrl + comma | |
| Create a new appointment | Ctrl + Shift + A | |
| Create a new contact | Ctrl + Shift + C | |
| Create a new distribution list | Ctrl + Shift + L | |
| Create a new journal entry | Ctrl + Shift + J | |
| Create a new task | Ctrl + Shift + K | |
| Create a new note | Ctrl + Shift + N | |
| Create a new fax | Ctrl + Shift + X | |
| Create a new email message | Ctrl + Shift + M | |
| Flag a message for follow-up | Ctrl + Shift + G | |
| Forward a message | Ctrl + F | |
| Send a message | Ctrl + Enter | |
| Reply to a message | Ctrl + R | |
| Reply all to a message | Ctrl + Shift + R | |
| Check for a new e-mail | Ctrl + M or F9 | |
| Open a received message | Ctrl + O | |
| Mark a message as read | Ctrl + Q | |
| Dial a contact phone number | Ctrl + Shift + D | |
| Create a new folder | Ctrl + Shift + E | |
| Display the current week in calendar view | Alt + - | |
| Display the current month in calendar view | Alt + = | |
| Change the number of calendar days that display | Alt + (any number from 1-10) | |
| Find a contact | F11 | |
| Go to different folder | Ctrl + Y | |
| Find a message or other item | Ctrl + E | |
| Create a meeting request | Ctrl + Shift + Q | |
| Create a search folder | Ctrl + Shift + P | |
| Create a task request | Ctrl + Shift + U | |
| Open address book | Ctrl + Shift + B | |
| Forward as attachment | Ctrl + Alt + F | |
| Mark a message as not junk | Ctrl + Alt + J | |
| Check names | Ctrl + K | |
| Switch to Inbox | Ctrl + Shift + I | |
| Check spelling | F7 | |
| Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar. | CTRL+SHIFT+TAB or SHIFT+TAB | |
| Move around message header lines in the Navigation Pane or an open message. | CTRL+TAB | |
| Move around within the Navigation Pane. | Arrow keys | |
| In the Reading Pane, go to the previous message. | ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP | |
| In the Reading Pane, page down through text. | SPACEBAR | |
| In the Reading Pane, page up through text. | SHIFT+SPACEBAR | |
| Go forward to next view in main Outlook window. | ALT+RIGHT ARROW | |
| Go to the previous message. | UP ARROW | |
| Go to the next message. | DOWN ARROW | |
| Create a message (when in Mail). | CTRL+N | |
| Create a message (from any Outlook view | CTRL+SHIFT+M | |
| Mark as unread. | CTRL+U | |
| Send and Receive. | F9 | |
| Display Send/Receive progress. (when a Send/Receive is in progress) | CTRL+B |
Action | Shortcut Key | |
|---|---|---|
| Switch to Mail | Ctrl + 1 | |
| Switch to Calendar | Ctrl + 2 | |
| Switch to Contacts | Ctrl + 3 | |
| Switch to Tasks | Ctrl + 4 | |
| Switch to Notes | Ctrl + 5 | |
| Switch to Folder List in the Navigation pane | Ctrl + 6 | |
| Next item | Ctrl + period | |
| Previous item | Ctrl + comma | |
| Create a new appointment | Ctrl + Shift + A | |
| Create a new contact | Ctrl + Shift + C | |
| Create a new distribution list | Ctrl + Shift + L | |
| Create a new journal entry | Ctrl + Shift + J | |
| Create a new task | Ctrl + Shift + K | |
| Create a new note | Ctrl + Shift + N | |
| Create a new fax | Ctrl + Shift + X | |
| Create a new email message | Ctrl + Shift + M | |
| Flag a message for follow-up | Ctrl + Shift + G | |
| Forward a message | Ctrl + F | |
| Send a message | Ctrl + Enter | |
| Reply to a message | Ctrl + R | |
| Reply all to a message | Ctrl + Shift + R | |
| Check for a new e-mail | Ctrl + M or F9 | |
| Open a received message | Ctrl + O | |
| Mark a message as read | Ctrl + Q | |
| Dial a contact phone number | Ctrl + Shift + D | |
| Create a new folder | Ctrl + Shift + E | |
| Display the current week in calendar view | Alt + - | |
| Display the current month in calendar view | Alt + = | |
| Change the number of calendar days that display | Alt + (any number from 1-10) | |
| Find a contact | F11 | |
| Go to different folder | Ctrl + Y | |
| Find a message or other item | Ctrl + E | |
| Create a meeting request | Ctrl + Shift + Q | |
| Create a search folder | Ctrl + Shift + P | |
| Create a task request | Ctrl + Shift + U | |
| Open address book | Ctrl + Shift + B | |
| Forward as attachment | Ctrl + Alt + F | |
| Mark a message as not junk | Ctrl + Alt + J | |
| Check names | Ctrl + K | |
| Switch to Inbox | Ctrl + Shift + I | |
| Check spelling | F7 |
Action | Shortcut Key | |
|---|---|---|
| Switch to Mail | Ctrl + 1 | |
| Switch to Calendar | Ctrl + 2 | |
| Switch to Contacts | Ctrl + 3 | |
| Switch to Tasks | Ctrl + 4 | |
| Switch to Notes | Ctrl + 5 | |
| Switch to Folder List in the Navigation pane | Ctrl + 6 | |
| Next item | Ctrl + , | |
| Previous item | Ctrl + . | |
| Create a new appointment | Ctrl + Shift + A | |
| Create a new contact | Ctrl + Shift + C | |
| Create a new distribution list | Ctrl + Shift + L | |
| Create a new journal entry | Ctrl + Shift + J | |
| Create a new task | Ctrl + Shift + K | |
| Create a new note | Ctrl + Shift + N | |
| Create a new fax | Ctrl + Shift + X | |
| Create a new email message | Ctrl + Shift + M | |
| Flag a message for follow-up | Ctrl + Shift + G | |
| Forward a message | Ctrl + F | |
| Send a message | Ctrl + Enter | |
| Reply to a message | Ctrl + R | |
| Reply all to a message | Ctrl + Shift + R | |
| Check for a new e-mail | Ctrl + M or F9 | |
| Open a received message | Ctrl + O | |
| Mark a message as read | Ctrl + Q | |
| Dial a contact phone number | Ctrl + Shift + D | |
| Create a new folder | Ctrl + Shift + E | |
| Display the current week in calendar view | Alt + - | |
| Display the current month in calendar view | Alt + = | |
| Change the number of calendar days that display | Alt + (any number from 1-10) | |
| Find a contact | F11 |
