| January 5, 2009 | ![]() |
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Don’t remember all of those Outlook keyboard shortcuts you learned in your last class? No problem! Here are some of the most popular shortcuts for you to use.
While many of these shortcuts will work for all versions of Outlook, these have been prepared using Outlook 2003 so if you have an earlier version of the program some of the actions may or may not be applicable.
Outlook 2003 Keyboard Shortcuts |
||
Action |
Shortcut Key |
|
| Switch to Mail | Ctrl + 1 | |
| Switch to Calendar | Ctrl + 2 | |
| Switch to Contacts | Ctrl + 3 | |
| Switch to Tasks | Ctrl + 4 | |
| Switch to Notes | Ctrl + 5 | |
| Switch to Folder List in the Navigation pane | Ctrl + 6 | |
| Next item | Ctrl + , | |
| Previous item | Ctrl + . | |
| Create a new appointment | Ctrl + Shift + A | |
| Create a new contact | Ctrl + Shift + C | |
| Create a new distribution list | Ctrl + Shift + L | |
| Create a new journal entry | Ctrl + Shift + J | |
| Create a new task | Ctrl + Shift + K | |
| Create a new note | Ctrl + Shift + N | |
| Create a new fax | Ctrl + Shift + X | |
| Create a new email message | Ctrl + Shift + M | |
| Flag a message for follow-up | Ctrl + Shift + G | |
| Forward a message | Ctrl + F | |
| Send a message | Ctrl + Enter | |
| Reply to a message | Ctrl + R | |
| Reply all to a message | Ctrl + Shift + R | |
| Check for a new e-mail | Ctrl + M or F9 | |
| Open a received message | Ctrl + O | |
| Mark a message as read | Ctrl + Q | |
| Dial a contact phone number | Ctrl + Shift + D | |
| Create a new folder | Ctrl + Shift + E | |
| Display the current week in calendar view | Alt + - | |
| Display the current month in calendar view | Alt + = | |
| Change the number of calendar days that display | Alt + (any number from 1-10) | |
| Find a contact | F11 |