Posts Tagged ‘Versitas’

It Just gets Better from Here

November 2nd, 2009 - by Angela

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I’m always on the look out for a great book.  I have a stack of books on the bench next to my bed that I want to read. Since having our first child 10 months ago, I don’t really get to read as voraciously as I once did.  I do still attempt to read at least one novel/book every month.  The books I read don’t have a theme or genre.  I read everything!

  

Most of the books I’ve read are recommended from friends or family. I just received an email the other day from a friend suggesting a book by Michael J. Fox.  I sometimes shy away from celebrity books, but have really been impressed by Micheal J. Fox’s attitude during his years of living with Parkinsons Disease.  So, I decided to at least read an online excerpt from the book.

  

I had only read the back cover when my interest was sparked. He was asking himself a question as he looked at his reflection in the mirror. Here is the line that really caught my attention and made me think about my attitude: “What are you smiling about?” but I already know the answer: “It just gets better from here.”

  

I thought about how bleak life could look to someone with Parkinson’s.  I have a friend struggling through her fifth year with it.  I admire the optimism in Michael J. Fox immensely!  It made me think about my attitude and contemplate whether I needed to make an adjustment.

 

When I am training in the classroom for Versitas, I am always “on”.  By that, I mean that I’m positive, outgoing, funny, etc.  I don’t bring any of my personal life baggage into the classroom.  Outside of the classroom, obviously, I’m not always “on”.  I try to be as positive as possible in my daily life and dealings with others, but would I fall into the category of an optimist or a pessimist?

 

As I thought about optimism and pessimism, I questioned how I view my students in my training classes.  Do I look at their potential and train from that viewpoint?  Or, do I look at their limitations and provide direction based on that?  I don’t know that I’ve every really analyzed my training from that angle. (How have I been training this long and not really addressed this in my mind before?)  I’m definitely going to have to put on my thinking cap and adjust my approach for future training sessions to make sure that I’m looking at the possibilities and potential in my students to help them succeed.

  

I can’t recommend Fox’s book one way or the other since I haven’t read it yet.  I can recommend thinking about how you look at others that you work with and/or train every day.  Look for their abilities instead of their limitations and encourage them to fulfill their potential.  I think that will help all of us become more optimistic and become better people, too!

 

Casual Grammar in the Workplace?

October 26th, 2009 - by Angela

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About one week ago I received an email from a former colleague of mine asking if I would be willing to be on the list of references on her resume.  I had taught with this person for a few years so I knew her teaching ability well and had several opportunities to observe her training.  She is a fantastic trainer.  I enjoyed watching her interact and engage her students.  I would definitely be willing to recommend her.

  

After reading her email, I felt a sense of hesitation.  She had written the email with the grammar style that suited texting, not email.  It definitely was not appropriate for a professional email requesting help for a job search. I tried to put myself in her shoes.  If I had written this email to my supervisor or colleagues at Versitas, what response would I receive?

  

I think I was so shocked at the grammar in the email because she is such a polished professional in so many ways.  I really couldn’t say that the lack of grammar was because she was writing to her buddy or close friend. Over the years, we have maintained a business relationship but not a personal friendship.

 

With all of the texting and tweeting people are doing for business and personal purposes, we get used to writing to get the message across in 140 or 160 characters or less.  I think that style spills over into our professional email correspondence sometimes.  I realize that many corporations have switched over to business casual dress, but I don’t believe they have switched over to grammar casual for correspondence!

  

In the past I have trained several corporations’ employees on Business English. I was pleasantly surprised that these corporations were so interested in making sure that their employees had a refresher course on grammar and spelling.  I think that it is hard to place a value on employees’ ability to correspond professionally with others inside and outside of their organization.  However, I’m glad that those corporations had the foresight to spend the money on training that might not directly and immediately show up in the bottom line, but would indirectly affect their reputation and business dealings over time.

  

I think my former colleague would be well advised to take the course.

Challenges in the Classroom

October 19th, 2009 - by Angela

From time to time, I have a challenging student in my training class. I generally don’t encounter that many in my Versitas classes.  However, earlier this year, I had two students in one class that required extra attention and care.  One student was constantly asking very complex, “stump the teacher” kinds of questions.  The other student was making frequent comments about each topic/task we covered.  Since the class was an Intermediate level, I knew to expect a range of knowledge and abilities.  Dealing with a diverse group of students is something that I am pretty familiar with in the classroom.  These two students, though, provided extra “fun” in my classroom that day.    

 

Throughout the course of the training day, I used almost all of the tools/tips that I knew of to keep the effect of these students to a minimum.  Since that class, I have told the story to other trainers in order to get their ideas on other ways to deal with students that create disruptions.  I didn’t ask the trainers to complain about the students, but as a learning opportunity to add new tools to my “challenging student” arsenal. 

 

Here are a few of those tools/tips that I have accumulated over the years.  Usually the tips work best if I spend a few moments at the beginning of the class to set the right expectations.

 

1. Question Parking Lot:  During my introductory remarks at the beginning of a training session, I tell the students about the “question parking lot” on the board.  When a student asks a question that will take more than a simple answer, I write the question on the board and explain that the question will be answered during a break or at the end of the training session.  That way questions are encouraged but are not disruptive if the questions are too specific/complex.

 

2. “Thank you” response: Most student comments are very useful and can add so much to a training class.  However, when a student is commenting too much, it can be disruptive to the class.  When I find that I have a student who comments frequently, I usually say “Thank you” and quickly move on to the next item.  I’ve learned not to add anything to what the student has said to fuel the fire for more comments. After a few of these simple thank you’s after the comments, the student often gets the hint. 

 

3. Direct questions: When I have students who talk or whisper to each other during class, I’ve found that direct questions are a great tool.  When they begin talking to each other, I ask one of them a direct question about the topic we are covering or about how they could use this in their current job position. This technique draws them back into the class and often helps immediately with the talking.

 

4. Cell phone demonstration:  At the beginning of each class, I make a point of going over and turning my cell phone to quiet mode right after the opening remarks in the class.  Most of the times I’ve already turned it to quiet mode, but go through the motions so that students see me doing it.  That starts a chain reaction as I watch many other students checking their phones. 

 

I thought this blog entry would be a great way to solicit other ideas.  Feel free to reply in the comments section with your ideas for how you make your training classes (or meetings) run smoothly.

Protect Your Information Online

October 12th, 2009 - by Angela

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One of the articles I read this week was about the new federal regulation, referred to as the Red Flags Rule, requiring financial corporations and organizations to develop programs to help prevent identity theft in the computer age.  The date of enforcement for this regulation is currently set as November 1, 2009.  I’m glad to see that financial organizations will be at least attempting to help control and hopefully prevent some of the identity theft problems we are experiencing.  However, I am fully aware that it is really my own responsibility to protect myself. I can’t rely on others to do this task for me.

 

As usual, my trainer brain kicked in and I thought about my training clients and how much exposure they have to identity theft. Some of my Versitas clients are individuals or small business owners, who must shoulder most of the IT responsibilities themselves.  Together, we work hard in our training to ensure that they are ready to do their daily business and technology-related tasks. What if they are blindsided by someone who steals their identity or their data/information?

 

As much as we shop, communicate and pay bills online, are we doing everything we can to keep ourselves off the radar of identity theft hackers? I think that we all know to safeguard our Social Security numbers and credit and bank card numbers, but what else can we do? As any good blogging trainer would do, I immediately thought, “I need to write a blog on this!” 

 

Here are a few ways that I use to try to keep my online information safe:

 

1. Think before you click.  Don’t click on pop-up ads or links from unknown sites.  When you point to the link, look at the status bar at the bottom of your window to see the name of the website where the link is pointing.  It may be a phishing email.  For example, if I receive what I believe to be a legitimate email telling me to click on a link, I don’t click on the link in that email.  I type in the web page address for that company and log in to my account. That process may take a few more clicks but won’t take me to the wrong site where they can get my information.

 

2. Keep your security software and updates current.  First of all, make sure your software (like an antivirus, firewall, and anti-spyware) is installed and running correctly.  Activate any security features you have like pop-up blockers, automatic scans and virus definition updates.  Credible software manufacturers will have regular updates to most of their products.  Don’t postpone these updates thinking that you will get to them later.  As I’ve learned, I most likely won’t get to them later. 

 

3. Check your credit report! You can check your credit report at all three main reporting agencies once a year for free by going to:  https://www.annualcreditreport.com/cra/index.jsp The Federal Trade Commission’s website (http://www.ftc.gov/freereports) reports that the only authorized free credit report website is AnnualCreditReport.com.  I even checked my infant son’s reports this year since the crime of stealing a child’s identity is on the rise.

I know these are just a few ways to protect yourself, but I hope that if you are not already doing them, that you will begin today.  After all, we are our own first line of defense!

Thoughts on Office Live Workspace

September 28th, 2009 - by Angela

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This week I’ve been trying out a couple of new products that I haven’t had time to experiment with yet.  They aren’t new technologies but are some things I’ve wanted to try out.  My main goal was to see if they were useful enough to recommend to clients, especially since they are free software.

 

In my training with Versitas, I am sometimes asked about my evaluation of different software.  I know that not everyone is working with unlimited budgets these days, so I try to look for add-ons that can work with someone’s current software. 

 

So, I found a little time this week to try out Microsoft Office Live Workspace and SharedView.  Office Live Workspace is supposed to be able to work seamlessly with Microsoft Office 2007 to give you space to store, edit, and share files with others.  I thought that might be a good option for some of my clients if they did not have the IT manpower to set up and maintain a SharePoint server.

 

I purposefully did not read any reviews or evaluations of Office Live or SharedView.  I wanted to get my take on it without being biased by others’ thoughts.  Here is the scoop on Microsoft Office Live Workspace (technically in beta version).  You can upload, store, and share any Microsoft Office Word, PowerPoint and Excel document.  You get 5GB of storage room!  I like this alternative to a flash drive for use when I am training.  SharedView allows you to connect with others to view, share, edit, and collaborate on documents.  This is a great option for me to use if I need to create training materials with other trainers located in various cities. 

 

So, how did it go?  The account setup process for Microsoft Office Live Workspace was very easy.  Since I already had a Hotmail account, I didn’t have to enter any personal information.  It is a big plus in my book if I don’t have to remember another username/password!  During the download/install process for SharedView, it was recommended that I download Silverlight, an XML update and Sign-in Assistant - all free.  The whole process only took about 20 minutes.  I like that kind of quick installation!

 

I created a workspace for my Versitas files and uploaded several to try it out.  When I opened up Microsoft Word and clicked on the Office button, I have the options to “Open From” and “Save To” Microsoft Office Live Workspace.  You have to log in the first time but can change the settings so that it will automatically log you in for future use.  Cool!  I have a access to all of my uploaded documents that I put into my created Versitas workspace on the Office Live website.

 

My overall opinion?  Pros: Easy to install and use.  Cons: Can only upload files that are Word, Excel, or PowerPoint.  If I were Microsoft and designed a free software, I’d probably limit that, too.  This software is not for everyone but I would recommend it for clients that need basic collaboration and/or Microsoft Office file web storage that is easy to use.  You may want to give it a try!

Talking Too Much

September 21st, 2009 - by Angela

In order to stay in touch with what is going on in the Training Industry, I read a few blogs from other trainers.  While reading one of these, I came across the following quote that had been attributed to the UCR University Honors Program in California, “While ever you are talking, you’re not listening. If you’re not listening, you’re not learning.” It encapsulated so well some of my thoughts lately. 

As trainers, we are the speakers in most of our training sessions.  In my job at Versitas, I am often in front of a classroom of students.  I talk to the students at the beginning of the class and listen to their needs in regards to our goals for the class.  For the most part, though, in my role as the teacher I do most of the talking. I realized that my profession puts me in a position to talk more and listen less in the classroom.  However, as a technology trainer I am compelled to constantly learn and keep up with technology… to “listen” as the quote above references.

I realized how much of a balancing act I do in my career to turn off my trainer hat and consciously try to listen more to others and to learn more about new technology and training issues. On the days I teach, I go home in the evening and am not very talkative.  My husband wonders what is wrong with me since on my non-teaching days I can talk his ear off.  After teaching during the day, all I want to do is be “off the stage”. At those times, it is easy to just sit, listen, and learn. 

Most of the times in my life, though, I am very content to be the teacher/helper/trainer. Like the above quote states, I need to listen and learn some times, too. I have to keep abreast of new technology to stay up-to-date.  I have to listen to others in my field and outside of my field to hear their reviews and opinions of current and soon-to-be-released software. 

In order to keep up with everything, I needed a plan or at least some tips to keep learning but in an effective manner.  (If my family and friends are reading this, they are laughing because I always need “a plan”.) Below are a few tips that I employ to stay up-to-date.

1.  Don’t just randomly read information.  Find the blogs/websites of a few respected experts in your field. In my case, I found a few blogs of some internationally known trainers and consultants.  They will be constantly scanning the horizon, enabling me to digest the summaries from their blogs.

2. Always keep a magazine or other reading materials with you.  If I am standing in line or sitting in a waiting room, I can be learning something related to training or technology instead of just reading whatever is available.

3. Set aside time each week, maybe during your lunch hour or instead of watching a television show, to learn. After turning off the television more at my house, I realize how little I miss some of the shows that I thought I could not live without. 

I know that these tips may not work for everyone.  They are just my plan to help me learn more effectively and efficiently.  I’m keeping up with new technology more, which makes me feel more confident when I’m teaching or talking with others. I hope some of these tips work for you, too!

Stop and Smell the Roses

September 15th, 2009 - by Angela

Over the recent long holiday weekend, my husband, son and I traveled to visit my husband’s family.  Most of the times we visit, I take my laptop and projects to work on while I am there.  Rarely is there a time when I am not working on something new or developing materials for a class.  This time, I chose not to take my laptop or any of my work with me.  I’ve been feeling like I’ve been, as the saying goes, burning the candle at both ends.  Do you ever find yourself feeling the same way?

 

So, off I went for the weekend without any training materials or computer.  I did remember to pack a good novel a friend had loaned to me.  For the first couple of hours on the road, I felt lost not having my work with me.  How warped is that?  Soon I started feeling my shoulders let down and relax.  I sat in the back seat with my infant son and played and laughed.  Wow…did I ever need that time away!!  I really enjoyed not checking email or working on the computer over the long weekend. 

 

I’m a little frustrated with myself that I didn’t take a break like that sooner.  I’m so careful about advising others to take breaks.  I’m a firm believer in breaks when I do training classes for Versitas.  I encourage my students to get up, walk around, get a drink, etc., even when I’m only doing a half-day of training.  I suggest that they not look at email or go back to their desks if we are training on-site.  I even encourage them to get outside during lunch, if possible, when I do full-day classes.

 

I think that it is fascinating how trainers are so focused on taking care of everyone else, but often neglect themselves.  We are so used to taking care of everything in the classroom, making sure that all questions are answered and that everyone understands the subject matter we are covering.  I think this applies to our time in the classroom, but often flows over into the rest of our lives, too.  In these tough economic time when we are working so hard to make ends meet and keep ourselves marketable, we need to make sure and take a break once in a while to refresh ourselves. 

 

Our training managers and students will appreciate us for it!

 

 

 

Training the Next Generation

August 10th, 2009 - by Angela

I recently spent a week of vacation with family, including my four teenage cousins.  Looking back on that week I realize two things: 1) I am getting old; and, 2).  I need to adjust how I do training with the younger generation.

Two examples stand out during my vacation.  The first was when my 15-year old cousin, Alison, managed to hold a conversation with my aunt and myself while texting back and forth with her mom and a friend.  She never missed a beat of our conversation and managed to text pretty inconspicuously, too.  She balanced everything very well.

The second example was when I was working on a PowerPoint presentation for an upcoming training class and my 14-year old cousin, Marcus, stopped by to watch me work on it.  He said that he knew PowerPoint so I decided to use this as a learning opportunity, for myself and for him.  I showed him a few advanced tasks in PowerPoint and asked if he knew how to do them.  He didn’t know how to do them, but picked them up immediately as I showed them to him.  He then took what I had shown him and tried a few other tasks, just to see how far PowerPoint could go in animation.  He was fearless in his trials and didn’t get frustrated when something didn’t work right.  He just kept going until he figured how to do the task or until he found PowerPoint’s limits.

I learned that I am going to have to really test and push the limits of the software that I teach to the younger generation that is entering the workforce right now!

While thinking about those two examples, I remembered a workshop I attended a couple of years ago.  It was entitled “Digital Natives versus Digital Immigrants”, which basically refers to younger people who have grown up with computers (natives), and those of us that were around in a pre-Facebook and  Twitter world (immigrants) .
Marcus’ characteristic of fearless experimentation and Alison’s ability to juggle technology without hitting information overload are two traits that seem to be innate in digital natives.  All four of my cousin fall into the category of digital natives.  They have grown up using computers, the Internet, cell phones, etc.

The other group are the digital immigrants. (I happen to fall into the transitional generation between digital natives and digital immigrants.  I have characteristics from both groups since I grew up with computers but did not have Internet and cell phones until college.)   Digital immigrants knew what life was like before the computer, Internet, cell phones, etc. Digital immigrants may assimilate and use/enjoy all of the available technology tools but still have some habits from their prior life.  I think about how I sometimes print an email to read it on paper instead of on the screen.  Also, some of my older colleagues still compose their writings on paper before entering them into their computers. 

As I look at all of this in the context of training, I see many ways that I will be adjusting my classes and workshops as I encounter more digital natives in the classroom.

Software Training in a De-personalized World

August 3rd, 2009 - by Angela

Last week I was working on my laptop in the living room and received an email from my husband. He was in our bedroom study…just a couple of steps away in the room next to me.  I’m not kidding!  In another instance, a friend of mine told me about the time she found her four children all sitting in the same room together but arguing with each other on Facebook.  What’s happening here?

 

On a television show last month, I watched an interview with a dad whose daughter had racked up thousands of text messages in one month.  Fortunately he didn’t have to pay the almost $3,000 that the bill would have been because he had an unlimited texting service plan.  Instead of talking to the daughter in person, the father texted her to tell her that she was grounded from texting.  These are three examples of de-personalization in our everyday lives.

 

Advances in technology (such as chatting online, communicating via Facebook and Twitter, and texting on cell phones) have depersonalized so many social parts of life.  It’s not necessarily all bad, but it’s important to be aware of it.

 

In many of my software training classes with Versitas, I hear students comment on how important human interaction is to help them learn.  When offered online versus in-person classes, I have many students that choose to attend the in-person training class.  It seems that many people are craving training that is taught by an actual instructor in the classroom.  Especially when employees are sitting in cubicles all day communicating via email and phone, in-person training often seems to boost morale by allowing actual human interaction between the employees.

 

Although online classes might be the perfect match for some students, other students consistently prefer to attend an instructor-led training class.  Every training method must compete for the attention of students, who must often check email or voicemail during the training.  This is where in-person training can be very helpful.  The personal touch of meeting eye-to-eye with an individual gives a personal contact that happens during in-person training. The nuance of feeling the moment and understanding when an individual needs that extra bit of attention is an important ingredient and helps to really teach the skills that are needed in today’s corporate environment.

 

Individuals in a corporation like everyone else want to know that they are being listened to and taken seriously.  Learning new applications or programs like Microsoft Access, PowerPoint, Excel, etc., can be anywhere from overwhelming to monotonous and impersonal when an individual tries to learn something on their own.  With an instructor carefully listening to their questions and needs, I believe it can help create a better learning experience.

 

After all, isn’t that what it’s really all about?