Posts Tagged ‘software’

Keep Your Job, Beef up your Skills

March 22nd, 2010 - by Angela

how_to_improve_your_people_skillsThere has been a theme across several blogs and articles I’ve read lately.  I’ve noticed it in some of the news stories, too.  Corporations are keeping their “useful” employees with more benefits and/or increased pay. It costs the corporation less to retain their best people versus hiring and training new ones. 

So, in the context of our current economic situation and all of the layoffs in the past few years, I ask, “How do I make myself more ‘useful’ to my company?”  The articles/blogs suggested improving communication and technology skills.  They said to think about what can enhance the look of your resume, too. 

In my position as a corporate trainer, I make myself useful by keeping up with the latest in software and soft skills training areas.  I invest in training each year (tax-deductible usually, too!) and do quite a bit of reading and playing with new programs to make sure that I am able to do the training that the market is asking for from my industry.

The blogs/articles suggested those same things to stay current and even advance to a new position.  They said to make sure you are up on the technology available to do your job. Read and network with others in your industry to stay up with the current trends.  To make yourself ‘useful’ invest in training, even if your employer does not pay for it.  As a trainer I tell this to others all the time.  I’m glad to see someone else, outside of the training industry, saying the same thing!

Remember that after you gain the new skills that you let your corporation know. Actually, ask them first about training to make sure you are aware of everything that is available to you.  (One blog suggested asking in the HR office, too, since they may know of more programs offered than a boss or co-worker would.) Turn in those certificates or log those training hours with your employer.  Make them aware of what you can do now and how that will help your job and corporation.  Also, make sure and add those items to your resume to keep it up-to-date. 

Even if you employer is not able to pay for the training, it will be worth the investment to keep your job or advance to a better one!

New Year’s Resolutions

January 11th, 2010 - by Angela

2010newyearsresolutionWell, it is almost half way through January.  Have you kept your New Year’s resolutions?  Statistics show that many of us have already failed in keeping our resolutions.  I’ve enlisted the help of my husband (a.k.a. healthnut) to help me stay on track with working out on our elliptical trainer here at home.  He’s a great encourager and accountability partner.  

I was thinking about this in terms of training.  Was your New Year’s resolution to better your skills and increase your productivity to solidify or advance in your career?  If you are like me, you might need a partner who will help you succeed in your goal.  Like in my exercise goal, it helps to have a good trainer when learning new software skills.

In the current economic conditions, every little bit can help.  Ensuring that your skills are at an expert level or adding another program to your resume can be the one thing that helps you advance to the next level at your current company or at another.  A good trainer can help you with both of these areas to become more efficient or learn a new software application. 

You do not necessarily need to spend a great deal of time away from your desk to get this training. You can have a trainer come right to your desk and work with you for a half-day on any custom topics that you’d like to learn. You can mix and match software applications, too.  I’ve done Versitas 1-to-1 training for individuals when we’ve covered three different software applications in the same session.  

Spending a little time and money may help you accomplish your goals for 2010.  Training is a great investment and usually equates to much more cost savings over the long run when you look at your productivity and efficiency.

I know that my investment in the elliptical machine will pay off in better health for me in the long term, too.  That’s one resolution I’m determined to keep!

Great Tools!

December 15th, 2009 - by Angela

toolsThis past week, I did a customized 1-on-1 deskside training class on specific topics in Microsoft Excel, Visio, and Project.  It had been a while since I’d done training on Visio and Project. As we went over the individual’s questions, I was reminded of what great tools Project and Visio are.  (Note: Versitas doesn’t sell any of these products, so these are just my personal thoughts on the software.)

If your company uses either of those applications, I’m sure you know what I’m talking about.  If you don’t, I’ll fill you in.  Visio is a drawing software that lets you turn your designs, diagrams and maps, etc., into visual documents easily. You can create flowcharts, organizational charts, maps, and much more.  There are stencils available with all kinds of shapes to use for your designs.

The student I was working with was mainly concerned with floor plans.  She had scanned in her floor plans and wanted to plot items on those plans. She had an Excel spreadsheet listing all of the items and their dimensions/specs.  I showed her how to import the Excel spreadsheet items in a list in Visio that she could use to drag those specs onto the items/shapes she had plotted in Visio.

It was all so easy!  She thought she was going to have to go shape by shape and type in all of the information.  It was one of those “happy trainer moments” to see the look of relief on her face when she realized the time she was going to save.  Also, she was now going to be able to WOW her clients with the quality of her presentations.

We also worked with some Introductory topics in Project.  Project is a project management software that assists in developing task timelines, planning and managing budgets, assigning and tracking resources, and assessing progress.  Some people think Project is too complex.  With a little training, it doesn’t feel overwhelming at all.  In fact, it really can help a project manager in so many aspects.

Most of my student’s projects initially followed a similar pattern and format setup.  I told her that she would need to spend some time setting up a generic template.  After creating the first one, she could use that template for her other projects.  She would have some date adjusting and other tweaking to do but those would require little time if the template was set up correctly.

We really had a fun training session.  She was excited to see how these tools could work for her.  I was happy to see what a great help the software would be for her with just our half day of training.  It made me realize once again that the software we use can be so useful to our jobs!

Talking Too Much

September 21st, 2009 - by Angela

In order to stay in touch with what is going on in the Training Industry, I read a few blogs from other trainers.  While reading one of these, I came across the following quote that had been attributed to the UCR University Honors Program in California, “While ever you are talking, you’re not listening. If you’re not listening, you’re not learning.” It encapsulated so well some of my thoughts lately. 

As trainers, we are the speakers in most of our training sessions.  In my job at Versitas, I am often in front of a classroom of students.  I talk to the students at the beginning of the class and listen to their needs in regards to our goals for the class.  For the most part, though, in my role as the teacher I do most of the talking. I realized that my profession puts me in a position to talk more and listen less in the classroom.  However, as a technology trainer I am compelled to constantly learn and keep up with technology… to “listen” as the quote above references.

I realized how much of a balancing act I do in my career to turn off my trainer hat and consciously try to listen more to others and to learn more about new technology and training issues. On the days I teach, I go home in the evening and am not very talkative.  My husband wonders what is wrong with me since on my non-teaching days I can talk his ear off.  After teaching during the day, all I want to do is be “off the stage”. At those times, it is easy to just sit, listen, and learn. 

Most of the times in my life, though, I am very content to be the teacher/helper/trainer. Like the above quote states, I need to listen and learn some times, too. I have to keep abreast of new technology to stay up-to-date.  I have to listen to others in my field and outside of my field to hear their reviews and opinions of current and soon-to-be-released software. 

In order to keep up with everything, I needed a plan or at least some tips to keep learning but in an effective manner.  (If my family and friends are reading this, they are laughing because I always need “a plan”.) Below are a few tips that I employ to stay up-to-date.

1.  Don’t just randomly read information.  Find the blogs/websites of a few respected experts in your field. In my case, I found a few blogs of some internationally known trainers and consultants.  They will be constantly scanning the horizon, enabling me to digest the summaries from their blogs.

2. Always keep a magazine or other reading materials with you.  If I am standing in line or sitting in a waiting room, I can be learning something related to training or technology instead of just reading whatever is available.

3. Set aside time each week, maybe during your lunch hour or instead of watching a television show, to learn. After turning off the television more at my house, I realize how little I miss some of the shows that I thought I could not live without. 

I know that these tips may not work for everyone.  They are just my plan to help me learn more effectively and efficiently.  I’m keeping up with new technology more, which makes me feel more confident when I’m teaching or talking with others. I hope some of these tips work for you, too!

Upgrading from Office 2003 to Office 2007

August 18th, 2009 - by Angela

Early last year I made the jump from Office 2003 to Office 2007.  I had heard and read about how different the new user interface was and had even seen it demonstrated at a conference.  Even so, I still get a little concerned when I make the move to a new software version.  I don’t think I was completely prepared for how dramatic the changes were. 

In order to even install the upgrade, I had to double the memory on my laptop.  (There have been many times that I wish it were that easy to upgrade our brains.  Why can’t I just double my memory from time to time?)  Then, after reading several articles on upgrading hints/tips, I adjusted several other settings to make the best use of the software on my computer.  Whew…I was already worn out and had not even started playing around with the software yet!

Fortunately, I had a week long series of Microsoft Office 2007 training classes coming up in the next month.   I was glad to have that scheduled so that I would feel the pressure to really digest the new software quickly and not procrastinate and learn it as I went along..  Once the training started, it was good that my upgrade experience was fresh in my memory so I could answer questions from students about upgrading their home computers to match their work computers.

Here are some things that I learned that might help you if you are upgrading to Microsoft Office 2007.

1)  Be patient with yourself.  The new user interface uses tabs, wide toolbars, and drop-down groups of items (officially called ribbons and galleries).  After using the menu for File -> Page Setup, it is difficult when there is no longer a menu at all.  Initially, I spent most of my time looking for each item’s new location.  It took me about a month of solid use to get used to all the new tabs and buttons. 

2)  Really take time to examine each tab and button group.  Just like when you learn a new language, you have to understand the structure of sentences and grammar, so you have to learn the structure of the new interface.  Microsoft did a good job in creating the new interface.  For the most part, it does make sense where most items have been placed.  I think the new interface is much more user friendly than previous versions.

3)  Try out some of the new features, like Smart Art and Live Preview.  I am so addicted to having Live Preview!   When I do training in Office 2003, I get frustrated when I remember that I don’t have that feature.   I also like the ability in Excel to be able to type a long formula and not cover up the column headings!  The color schemes are really amazing, too. 
 
5)  The one piece of the software suite that was not changed much is Outlook.  It had a dramatic overhaul in a previous version, so you will still see the regular menu like you had before in combination with some new ribbons and galleries.  Also, you can use the launcher button in many of the groups of buttons on the tabs to get to the dialog box that looks like the 2003 version.
 
6)  If you look at the tabs on 2007, you’ll see the buttons grouped together.  In the bottom right corner of each of these groups, there is a button that looks like the right and bottom side of a square.  This launcher button will open a dialog box that relates to that group of buttons.  So, if you are in Word 2007, on the Home tab in the Font group, click the launcher button.  It will open the Font dialog box that you remember from version 2003.

7)  If you are struggling initially, most of the old shortcuts will still work.  Because my last name has a tilde symbol (~) over the “n”, I use the Alt+I, S, shortcut to get to the symbol dialog box.  That still works in the new Office 2007 version.  You can always go to the good old Help button and search for the shortcut list for more of these. 

Of course, just about the time you’ve mastered Office 2007, Microsoft will release their newest offering Office 2010….here we go again!